Vote-by-Mail Scan Processing

VoteByMailScan integrates with your voter registration system to automatically scan both sides of the incoming ballot envelope, imprint the envelope with a time and date stamp along with the batch number and sequence in the batch and to automatically verify the signature of the voter against your reference signature.

This allows the system to dramatically speed up the processing of VBM ballots.

• The system is very easy to use.
• Load the hopper with ballots.
• Click the scan button on the VBMScan application.
• As each ballot is run through the scanner
  • it is imprinted with the receive date and time, batch number and number in batch
  • the image of the ballot is captured
  • the bar code and signature are clipped
  • other areas of interest may also be clipped or checked to determing if a signature or checkmark exists.
• The bar code is used to look up the voter's reference signature and then to compare it to the signature on the ballot.
• A score is assigned to the comparison
  • if the score is above the threshhold for valid signatures, the ballot is accepted as valid.
  • If the score is below the threshhold, acceptance if deferred for users to review.
• This is all done in real time without slowing down the scanning process.

Results are imported back into the voter registration system to dramatically reduce time spent by staff processing incoming vote-mail-ballots.

Ballots returned as undeliverable may also be scanned into the system to generate lists or direct import back into the voter registration system.

The system interfaces to a variety of voter registration systems and additional interfaces are constantly being added.

The acceptable score level is set by the user and allows you to raise or lower the threshold for automatic acceptance of the ballot.

Ballots with signature scores below the pre-set level are presented to the user for validation.

• Scans ballots to capture voter ID and signature image.
• Automatically compares signature to signature on file and assigns a score to allow automatic approval/rejection of ballots. Signature comparison is done by Parascript Sigexpert, the leading software used by banks for signature comparison.
• Import / export from voter registration systems.
• Dramatically speeds up the processing of incoming ballots.
• Uses off the shelf scanners
• Imprints each ballot with date/time, batch and number in batch for easy retrieval

At a very low price, you can employ the same technologies used in much more expensive systems.

The system is currently being used in county elections offices in Florida, Colorado, Illinois, Kansas and Oregon.